Privacy Policy

Who we are

Our website address is: http://studentsphere.org.

StudentSphere is an organization founded by three college students in hopes of easing the stress of parents and students who are struggling during COVID-19 times. Through our mentee/mentor program, we pair college students with K-12th students who are in need of homework help, tutoring, socializing, etc. We are a community-service based project that wishes to provide solace during isolation.

Our privacy policy outlines how information is collected and used to effectively pair mentees with their mentors.

Terminology Used:

You or Your : parent(s)/guardian(s), mentee and mentors 

We, Us, Our: StudentSphere 

What information is collected and how?

Information is collected via filling out Embedded Google Forms

All information provided for the mentee app is intended to be filled out by the parent. In the case that the student themselves fills out the form, parent(s)/guardian(s) information is required to proceed. All contact will be done through parent(s)/guardian(s) to ensure safety of all students.

Parent(s)/Guardians: 

Personal information: first and last name, email, phone number, time-zone, how Coronavirus has impacted you and your family, preferred language(s), and any additional information you wish to provide.

Student (Mentee):

Student personal information: first and last name and any additional information you wish to add.

           Student (optional and up to the parent(s)/guardian(s) discretion): email and phone number.

College Student Volunteer (Mentor):

Personal information: first and last name, college email, phone number, college attended, how you wish to help (tutoring, homework guidance, etc.), schedule, time zone, proficient language(s), and any additional information you wish to add. 

If you wish to update your information, please communicate these changes with StudentSphere by emailing us at studentsphereinfo@gmail.com.

Why is this information collected?

This information is collected to effectively match a mentor with a mentee based on the similarity of responses. We aim to create a pair that will be most successful in addressing the assistance that is sought. 

Who do we share your information with?

Mentee Application: Basic introductory information (name, email, phone number, and service requested) will only be shared with the mentor that you have been matched with. StudentSphere is not responsible for any further information you wish to disclose with your mentor.

Mentor Application: Basic introductory information (name, email, and a brief description) will only be shared with the mentee that you have been matched with. StudentSphere is not responsible for any further information you wish to disclose with your mentee.

Information shared with StudentSphere will not be shared with any outside sources, including third-party sources. We will not use your email to send any unsolicited offers.

Point(s) of Contact:

Parent(s)/Guardian(s) will be notified via email once a match is made between the mentee and their mentor. Phone numbers are provided to your mentor if they wish to contact you in this manner instead of email. Additionally, phone numbers will be used by the organization in case you cannot be reached via email after multiple attempts and are in violation of our terms and conditions.

Students are given the option to provide their email and/or phone number and will be notified via email if they receive a match with a mentor. All communication with students will include parent(s)/guardian(s).

Mentors will be notified via email once they are matched with their mentee. Phone numbers will be used by the organization in case you cannot be reached via email after multiple attempts and are in violation of our terms and conditions.

Any further communication with parent(s)/guardian(s), mentees, and mentors will include, but is not limited to, occasional follow-ups about sessions and changes/updates StudentSphere may make. 

If you wish to no longer receive services or volunteer with StudentSphere, please feel free to contact us at studentsphereinfo@gmail.com.

Program Feedback

StudentSphere will occasionally send out optional surveys via email. This survey is created for StudentSphere to use feedback to enhance the program. Information is collected via Google Forms. Feedback will be displayed on the website for other mentees and mentors to read and use as a guide when applying for a mentorship. Feedback will be labeled by first name or anonymously based on what is chosen on the survey. 

Future Changes

If any changes are made to StudentSphere about their services, you will be notified via email. You will be given the opportunity to review changes and provide feedback before such changes are finalized.

Donation Button: Feeding America

StudentSphere would like to support Feeding America during these times. We have included a button that will direct you to their site if you wish to donate. Please keep in mind that they may collect information from you that is not linked to StudentSphere in any way.

Third Party Usage

StudentSphere does not share any information with third-party sources. 

The foundation of this site relies on WordPress and various plug-ins that have been installed. Data tracked from accessing the site, such as IP address and date/time of entering the site is simply logged for analytical purposes from these third parties. StudentSphere does not have any access to this information that may be collected by third parties. 

Contact Us:

If you have any comments, questions or concerns please contact us at studentsphereinfo@gmail.com or fill out the form via our “contact us” page.